The Adjudication Process
- CHOOSING OF ADJUDICATORS: Adjudicators are chosen at the
recommendation of an Arts and Letters Committee. The Committee brings forward
a new slate of adjudicators each year.
- WHO SEES THE ENTRIES: The adjudication of entries takes
place at arms-length from the Arts and Letters Committee. Following drop-off
or mail-in, entries are seen only by the Program Co-ordinator and her
assistant(s), who process them, and the adjudicators themselves. After the
adjudication process is complete, winning entries may then be viewed by the
organizers of the Awards ceremony, for the purposes of the ceremony itself.
Only after the announcement of the winners are any entries
presented to the public. In the case of visual arts, this consists of a public
exhibition of selected entries. In the case of literary arts and music, some
winning entries may be included in the public exhibition, read or performed
during the Arts and Letters Awards ceremony. Following the ceremony,
award-winning entries (or excerpts thereof) in all categories may appear on
the Arts and Letters website. In each case, this is done only with the
permission of the entrant.
- RESTRICTIONS ON ENTRY: An adjudicator may not submit an
entry to any section in the year s/he is adjudicating. Entrants are not
permitted to submit an entry to a section if that section is being adjudicated
by an immediate family member. Family members are permitted to enter in any
other section for which they are otherwise eligible. Members of the Arts and
Letters Committee are not permitted to submit entries. However, this
restriction does not apply to family members of the Committee.
- BLIND JUDGING: Every measure is undertaken to ensure that
the adjudication is a blind judging process, i.e. the identity of the entrants
remains unknown to the adjudicators. In the case of the literary and music
sections, no names are attached to the entries. In the case of the visual arts
section any names attached to the pieces, including signatures on the work
itself, are hidden. The Committee recognizes the fact that, because we live in
a relatively small artistic community, the style of a piece may be an
indication to an adjudicator that it is the work of a particular artist known
to her/him. In such cases the Committee requests of the adjudicator that
discussion of who the creator of a particular piece might not be brought into
the adjudication process.
- ROLE OF THE CO-ORDINATOR: The Co-ordinator's role is to
facilitate the adjudication process. She records the entries and distributes
them to the adjudicators, as well as receives the results. She returns the
entries to the entrants (or in the case of some visual art, arranges for
pick-up), following the adjudication process. The Co-ordinator alone is the
person who notifies the winners, and forwards a list of winners to the
Director of Communications, Department of Business, Tourism, Culture and Rural
Development for release to the media.
- RELEASE OF NAMES OF ADJUDICATORS: A list of the names of
the adjudicators is released to the general public at the time the winners are
announced. Adjudicators are asked to restrict the awareness of their
participation in the judging of the Arts and Letters Awards to immediate
family members, until such time as the list of names of the adjudicators is
- WRITTEN ADJUDICATIONS: For those entrants who request it,
adjudicators are required to complete a written adjudication, to be returned
with the entry to the entrant following the end of the adjudication process.
(If there is more than one adjudicator in a section, then the task of writing
the comments is shared evenly between adjudicators).
- The Committee recognizes that adjudicators each have their own methods of
arriving at their decisions. However, we are sometimes asked for assessment
criteria and a method of evaluation. We would suggest the following:
- The artistic quality of the entry (Does the entry demonstrate good
practice? Does the entry demonstrate clear artistic vision? Does the entry
show innovations or imagination)?
- It's contribution to artistic practice in the genre.